Applications will be accepted until the position is filled.
Send a letter of application, current resume, and references to:
Leyah Bergman-Lanier, Ph.D.
Spring International Language Center
University of Arkansas
1 University of Arkansas
Fayetteville, AR 72701
Title: Executive Assistant
Duties: Handles bookkeeping duties at SILC/U of A center in conjunction with the Central accounting office of the Spring International. Collects fees at the beginning and during the term. Handles all accounts payable and receivable, invoices for sponsored students. Reconciles grants and special programs budgets. Maintains petty cash fund. Reimburses faculty/staff for school-related expenditures. Pays all bills incurred by SILC/U of A. Reconciles bank statements. All bookkeeping records of payments, deposits, Credit Card statements, and bank reconciliations are sent to the home office. Revenue reports are sent at the beginning, middle, and end of each term. Handles all student insurance and interface with campus, the insurance company and claims. Administers employee Health and Dental Insurance. Provides administrative support to the director for human resources activities and other administrative duties as assigned.
Qualifications: Experience in educational support positions, bookkeeping, accounts payable and receivable, Excel and Microsoft word, budget creation and reconciliations, strong organizational and time management skills, and excellent interpersonal skills.
Compensation: Salary to be negotiated at the time of hiring with periodic reviews. Salary may be based on the size of the program, candidate’s qualifications, and the amount of assistance provided by other staff members.
Benefits: Health Insurance plan: for individual or family; SILC contributes 50%, employee 50% of monthly premium. Retirement/Savings plan: After six months of employment, contributions up to 4% of salary matched by SILC. Paid Vacation: 2-3 weeks per year depending on years of service (see Policies and Procedures Manual), plus one week during the Christmas break. Sick leave. Tuition reimbursements: 50% of approved coursework paid. Social security and unemployment insurance.
Student Services Coordinator
Duties fall under five major categories: Housing, Arrivals/Orientation, Logistics, activities and Campus engagement.
Housing: The SSC is responsible for student housing placement and assistance. Also, coordinates the weekend host family program and Hospitality Days with families. Works closely with University Housing for student placement in residence halls, resolution of behavioral concerns and continued wellbeing of students on campus. Oversees the Georgetown Square Apartments, including apartment preparation, placements, orientation and checkout processes.
Special Programs Support: Arranges housing for special programs. Coordinates arrivals and departures with administrative assistant and hourly staff. Works closely with special program staff and executive director to help facilitate special program needs.
Volunteer Programs: Oversees the Host Family and Language Partner programs, including recruitment, interviews, placement, contracts, orientation and conflict resolution.
Arrivals/Orientation: The SSC is responsible to all pre-arrival communication with students and sponsors regarding student housing and arrivals. The SSC will coordinate student airport pickups. The SSC will plan the first week schedule for students and make the necessary arrangements for Registration day, welcome breakfast, and orientation activities.
Activities: Creates activity calendars, descriptions, promotional materials and faculty sign-up sheets. Works with faculty and staff to facilitate all activities. Will need to attend some evening and weekend activities. Responsible for Welcome parties and Awards ceremonies each term.
Campus Connections: The SSC will maintain a strong connection with campus offices to best serve Spring International and its students. This will include serving on campus committees, attending campus meetings and representing SILC at GSIE meetings.
Compensation: Salary to be negotiated at the time of hiring commensurate with experience. Benefits: Health Insurance: For individual or family – SILC contributes 50%, employees 50% on monthly premium. Retirement plan: After one year of employment, contributions up to 4% or salary matched by SILC. Paid Vacation: 2-3 weeks per year depending on years of service plus national Holidays. Sick leave. Tuition Reimbursements: 50% of approved coursework paid.